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| Management
Information Systems (MIS) |
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SAADHANA
being a full-blown institution introduced professionally
designed computerized Management Information System
(MIS) to deal with the myriad financial transactions
related to loans that multiply every year due to constant
and fast expansion. To keep pace with the growing operations
and facilitate the information flow between various
exclusive management teams within SAADHANA, a customized
software, FINANCIAL INFORMATION AND MONITORING ORGANIZER,
popularly known as FIMO developed by
the JAYAM Solutions (P) Limited, Hyderabad
has been put into use. The MIS has been designed in
such a way to act as inbuilt control mechanism and enable
the process of strategic decision making at the management
level. SAADHANA generates (which are auto – generated
by the system.) a number of reports at frequent intervals
both at the units and HO level on which operational
and strategic decisions relies heavily |
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Information
Flow at SAADHANA |
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The
Preliminary Group Verification format is the basic recording
document. After the group verification process, the
successful groups’ information will be passed
on to the EDP department in the prescribed (preliminary
group verification) format. The EDP department enters
all the baseline information from preliminary verification
formats using the software, FIMO through which the individual
clients accounts are auto - generated with unique codes
followed by the demand & collection charts. At the
end of the day’s operations, the actual transactions
regarding collections will be recorded and Cross Verified
with the finance department. The accounts department
will also cross verify the demand and collection with
physical cash at the end and voucher entries will be
made accordingly |
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The
Main Reports Generated by the MIS at SAADHANA |
REPORT |
GENERATED
BY |
GENERATED
FOR |
FREQUENCY |
Demand
& Collection
- chart
- Client wise
- Consolidated
|
|
CO-to
keep track of collections that are due to collect
from clients |
Daily |
| Disbursement
plan |
Auto
generated |
FM-to
make provisions |
Monthly |
| Expected
demand |
Auto
generated |
UM-
to cross check with consolidated DC |
Weekly |
| Staff
moment& demand |
OM |
OM-for
monitoring purpose |
Weekly
|
| Weekly
up-dates |
UM |
FM-for progress report |
Weekly |
| Dropouts
report |
Auto
generated |
OM-for
monitoring |
Weekly |
| Advance
refund |
IUM |
AM-
for accounts purpose |
Weekly
|
| Daily
Financial statement(DFS) |
FA
|
AM
& FM-to tally with cash & Bank balance |
Daily
|
| Social
Security Scheme(SSS) |
IO |
LIC
& Internal purpose |
Weekly |
| HR
report |
HRM |
HO-for
internal reporting |
Monthly |
| Financial
statements |
AM |
Accounts
& FM- for cross verification with FIMO generated
FS |
Monthly
|
| Financial
statements |
Auto-
generated |
HO-
for planning and monitoring |
Daily |
| Portfolio
report |
Auto-
generated |
HO-
for monitoring |
Daily |
| Progress
report |
Auto-
generated |
HO-
for monitoring |
Weekly
& monthly |
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FIMO – PACKAGE
SAADHANA has deployed
an innovative software package; called FINANCIAL INFORMATION
AND MONITORING ORGANISER (FIMO) developed by the JAYAM
Solutions (P) Limited, Hyderabad in the year 2002 to
cater the management information needs and to adequately
track basic client information and portfolio quality.
The package allows the users to view a variety of reports
at any point of time. The analytical functions of the
package allow the viewer to financial and operational
performance over time.
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